Strengthening Our Group Compliance System
The “K” LINE Group Global Compliance Policy (hereinafter, the Global Policy) which was established in January 2017 is to strengthen our Group compliance system on a global level. We oblige all executives and employees in “K” Line and our group companies to comply with the Global Policy. Through holding seminars by dedicated department, distributing Guidebook and activities of dedicated committee, we put much effort into having the Global policy be the guideline on our daily business for all executives and employees in “K” Line and our group companies.
Our Efforts to Ensure Compliance with Anti-Monopoly Act
Regarding compliance with domestic and foreign competition laws, we ensure that executives and employees comply with the Regulation for Compliance with Anti-Corruption Act. Furthermore, we are making efforts to ensure compliance awareness concerning competition laws through conducting a continuous training program and promotion of educational activities by dedicated department. In addition, we conduct audits and monitor the state of implementation of compliance measures. With respect to contacts with competing companies, we strictly enforce regulations on prior reporting and approval depending on the nature of the contact, as well as recording and storing details of each contact.
(Main efforts in recent years)
・Established “Guidelines on Participation in Meetings and Gatherings Attended by Competing Companies” (October 2012)
・Established “Regulations for Compliance with the Anti-Monopoly Act” (April 2014)
・Established “Rules Regarding Contacts with Competing Companies” (April 2014)
・Set up Fair Competition Promotion Committee (April 2014)
・Set up course on Anti-Monopoly Act as part of stratified personnel training (April 2014)
・Issued and distributed Guidebook for the Anti-Monopoly Act Compliance (Vol. 1) - Cartel Q&A - (first edition) (May 2014)
・Established Audit Procedures (Regulations for Compliance with the Anti-Monopoly Act) (January 2015)
・Established Individual Policy of Competition Laws (January 2017)
Our Efforts to Prevent Bribery and Corruption
In order to effectively strengthen to prevent bribery and corruption, based on the Global Policy (which includes Individual Policy of Anti-Corruption Law), we put much effort into the prevention of corruption and bribery as a member of the Maritime Anti-Corruption Network (MACN), which is a global business network working towards the vision of a maritime industry free of corruption.
(Main efforts in recent years)
・Established “Regulations for Prevention of Bribery” (November 2013)
・Established “Regulations for Gifts” (January 2014)
・Joined MACN (June 2014)
・Established General Policy against Bribery and Corruption (August 2014)
・Established Individual Policy of Anti-Corruption Law (January 2017)
・Issued and distributed Guidebook for Prevention of Bribery Vol. 1 (first edition) (May 2017)
Our Efforts to Ensure Compliance with Economic Sanctions
In November 2019, we revised the Global Policy (i.e. Individual Policy of Economic Sanctions & Anti-Money Laundering was added). We ensure all executives and employees in “K” Line and our group companies to comply with the regulations regarding the economic sanctions as well as the rules and measures for the anti-money laundering and the countering financing of terrorism that are applicable to the business of the “K” Line Group.
(Main efforts in recent years)
・Established Individual Policy of Economic Sanctions & Anti-Money Laundering (November 2019)
・Established “Rules for Compliance With the Regulations Regarding Economic Sanctions” (November 2019)
Enhancement of whistleblowing system
For prevention, early detection and correction of compliance problems at “K” Line and our group companies, we have established “Hotline System” for K” Line and our domestic group companies and “Global Hotline System” for our overseas group companies. Both systems ensure thorough protection for the reporter and confidentiality of the report so that the reporter can safely consult and make a report. In July 2020, our Hotline systems were registered in the “Whistleblowing System Certification (Self-Compliance Declaration Registration System)” (*) under the jurisdiction of the Consumer Affairs Agency of Japan.
(*) Whistleblowing System Certification (Self-Compliance Declaration Registration System)" is a system in which a business operator evaluates its whistleblowing system and, if it conforms to certification standards, registers the results of the confirmation by the designated registration organization based on the application from the business operator, and grants the use of WCMS (Whistleblowing Compliance Management System) mark.
Compliance Promotion System
We discuss our policy for securing compliance throughout “K” LINE and its Group companies, as well as measures for compliance violations, through our Compliance Committee, chaired by the President & CEO. Under the Chief Compliance Officer (CCO), who has the ultimate responsibility for compliance, we are strengthening compliance throughout our organization.
Our Efforts to Raise Compliance Awareness
We set every November as “Compliance Month” when we distribute the President & CEO's message to executives and employees of “K” LINE and its Group companies to remind them of the importance of compliance. We also hold compliance e-learning training and compliance seminars featuring lecturers invited from outside the company. As part of our stratified personnel training system, we conduct compliance training and hold seminars on individual themes (such as rules for insider trading and harassment prevention) as appropriate. In addition, we distribute the important compliance-related matters in a “Compliance Newsletter” that require particular attention, as appropriate.
TRACE successfully completed a TRACE certification due diligence review of Kawasaki Kisen Kaisha, Ltd. on February 1, 2017 and updates it annually. TRACE has granted Kawasaki Kisen Kaisha, Ltd. a certificate signifying that the company has completed internationally accepted due diligence procedures and has been forthcoming and cooperative during the review process. TRACE certification underscores Kawasaki Kisen Kaisha, Ltd. 's commitment to transparency in international commercial transactions.
TRACE Certification ID：TC3172-6090
TRACE is a globally recognized anti-bribery business organization and leading provider of cost-effective third party risk management solutions. Members and clients include hundreds of multinational companies headquartered worldwide. For more information, visit www.TRACEinternational.org.