Strengthening Our Group Compliance System
Stricter legislation is being enacted to promote fair competition in the international markets where “K” LINE Group conducts business. To respond to the tightening of regulations and increasingly severe penalties in various countries, and in light of given the need to strengthen our Group compliance system on a global level, in January 2017 we established the “K” LINE Group Global Compliance Policy (hereinafter, the Global Policy). The Global Policy consists of the main policy and individual policies. The main policy sets forth common items applicable to general compliance, and the individual policies set forth items applicable to specific fields, such as competition laws and anti-bribery laws.
Our Efforts to Ensure Compliance with Anti-Monopoly Act
Regarding compliance with domestic and foreign competition laws, we ensure that executives and employees comply with the Regulation for Compliance with Anti-Corruption Act. Furthermore, we are making efforts to ensure compliance awareness concerning competition laws through conducting a continuous training program and promotion of educational activities by the Corporate Legal Risk & Compliance Group. In addition, we conduct audits and monitor the state of implementation of compliance measures. With respect to contacts with competing companies, we strictly enforce regulations on prior reporting and approval depending on the nature of the contact, as well as recording and storing details of each contact.
(Main efforts in recent years)
・Established “Guidelines on Participation in Meetings and Gatherings Attended by Competing Companies” (October 2012)
・Established “Regulations for Compliance with the Anti-Monopoly Act” (April 2014)
・Established “Rules Regarding Contacts with Competing Companies” (April 2014)
・Set up Fair Competition Promotion Committee (April 2014)
・Set up course on Anti-Monopoly Act as part of stratified personnel training (April 2014)
・Issued and distributed Guidebook for the Anti-Monopoly Act Compliance (Vol. 1) - Cartel Q&A - (first edition) (May 2014)
・Established Audit Procedures (Regulations for Compliance with the Anti-Monopoly Act) (January 2015)
・Established Individual Policy of Competition Laws (January 2017)
Our Efforts to Prevent Bribery and Corruption
As part of efforts to effectively strengthen Group compliance to prevent bribery and corruption, in January 2017 we established the Global Policy (which includes Individual Policy of the Anti-Corruption Law). As a member of the Maritime Anti-Corruption Network (MACN), which is a global business network working towards the vision of a maritime industry free of corruption, we are making efforts to prevent corruption and bribery.
(Main efforts in recent years)
・Established “Regulations for Prevention of Bribery” (November 2013)
・Established “Regulations for Gifts” (January 2014)
・Joined MACN (June 2014)
・Established General Policy against Bribery and Corruption (August 2014)
・Established Individual Policy of Anti-Corruption Law (January 2017)
・Issued and distributed Guidebook for Prevention of Bribery Vol. 1 (first edition) (May 2017)
Compliance Promotion System
We discuss our policy for securing compliance throughout “K” LINE and its Group companies, as well as measures for compliance violations, through our Compliance Committee, chaired by the President & CEO. Under the Chief Compliance Officer (CCO), who has the ultimate responsibility for compliance, we are strengthening compliance throughout our organization.
Our Efforts to Raise Compliance Awareness
We set every November as “Compliance Month” when we distribute the President & CEO’s message to executives and employees of “K” LINE and its Group companies to remind them of the importance of compliance. We also hold compliance e-learning training and compliance seminars featuring lecturers invited from outside the company. As part of our stratified personnel training system, we conduct compliance training and hold seminars on individual themes (such as rules for insider trading and harassment prevention) as appropriate. In addition, we distribute the important compliance-related matters in a “Compliance Newsletter” that require particular attention, as necessary.